The Government message from Wednesday 13/05/2020 is that ‘you should go to work’ if you cannot work from home.
Before you go back to work, your employer is responsible for making your workplace ‘Covid Secure‘ so that it is a safe place of work for employees, customers and visitors. Your help will be invaluable by following the guidelines at all times in order to minimise the risk of contamination and infection of everyone concerned.
MSI are committed to helping employers and businesses to ‘Create a Safer Environment‘ for the wellbeing of their staff, customers and visitors.
MSI ‘Temperature Testing‘ and management solutions can reduce the risk of a virus transmission by providing an automated, early warning solution to restrict entry to anyone displaying an excessive temperature before they even enter a workplace, whether employee, customer or visitor.
MSI ‘People Flow Management Systems‘ enable easy and automatic management of the permitted occupancy levels of premises to enable compliance with social distancing requirements.
MSI ‘Contactless Door Operation Systems‘ can allow entry and exit of workplace areas without physical contact of any door or its furniture, in order to avoid multiple users generating cross contamination.
MSI ‘Signage and Personal Protection‘ can provide guidance and help to reinforce compliance messages in the workplace, once inside the workplace. Everyone must maintain 2 metres of social distancing, where possible – employers should re-design workspaces to ensure a 2-metre distances between all people occupying any of the workspaces.
Other options could include staggering start times, creating one-way walk-throughs, opening more entrances and exits, and/or changing seating layouts in break rooms.
Where people cannot be 2 metres apart, virus transmission risk must be managed – employers should provide adequate Personal Protective Equipment and look into putting barriers in shared spaces, creating workplace shift patterns or fixed teams minimising the number of people in contact with one another, or ensuring colleagues are facing away from one another.
Reinforcing cleaning processes – workplaces should be cleaned more frequently, paying close attention to high-contact objects like door handles and keyboards.
Employers should provide handwashing facilities or hand sanitizer at entry and exit points.
A COVID-19 Risk Assessment must be carried out, in consultation with workers or trade unions – every business has a legal responsibility to protect workers and others from risk to their health and safety.
This means that employers need to think about the risks employees, customers and visitors face and do everything reasonably practicable to minimise them, recognising that the risk of COVID-19 cannot be completely eliminated.
The Risk Assessment can be used to guide and inform the measures taken within each business.
Please note, if a business has less than 5 staff, this Risk Assessment is not legally required to be written down, although you may need to prove that you have discussed and agreed these risks and their avoidance.
Find out how to write your very own Risk Assessment to address COVID-19 now. Click below to download your free and helpful guide to creating your own Risk Assessment.
Reinforcing cleaning processes
— Additional cleaning materials around the offices and in kitchens/toilets will be needed (along with a COSHH Assessment for these cleaning materials). This should include disinfectant spray known to kill coronavirus and antibacterial wipes.
— Staff should be encouraged to clean equipment (phones, keyboards, tools etc.) before use and at the end of the working day.
— Bins must be provided (ideally near the exits) for safe disposal of Personal Protective Equipment and Respiratory Protective Equipment.
— Any communal equipment (cutlery, crockery etc.) should be taken out of use and people should be encouraged to use their own.
— Social distancing should be maintained during break and lunch hours. If this can’t be done, then breaks and lunch times should be staggered.
Despite the major changes that the fight against COVID-19 has introduced, the government has not relaxed fire safety requirements for business owners. Whether your business is currently closed, or you’re still operating during lockdown, it’s likely that your fire risk will change.
Here’s some key Fire Risk points:
— Is your Fire Risk Assessment up to date? If your workplace has been closed – or if your way of working has significantly changed – that can change your fire risk.
— Are your escape routes still viable?
— Are your fire marshals coming back to work or are they furloughed? Can you train anyone else up in the meantime?
— Are you confident that your fire alarms, fire extinguishers, emergency lighting and fire doors are still up to scratch? Will they need to be retested by a professional before you reopen?
To enable social distancing, it’s imperative that businesses and public areas impose limitations on occupancy to keep customers and staff safe. For example, supermarkets may limit the number of shoppers within the store at any one time to 50 individuals. MSI ‘People Flow Management‘ solutions can provide an automated solution to any occupancy restrictions for businesses of any size.
If your workplace is not yet COVID-SECURE and you need help getting ready to open for business, Contact MSI on 01492 860050 or email: email@example.com